Information Letter to new parents

INFORMATION LETTER for 2018 – New parents and learners

Dear Parents

A warm welcome to all our new parents and learners! From January 2018 you will be part of the Farmyard family, and we trust that you will very soon feel right at home!

Remember, our office door is always open.
The first day of school for 2018 will be on THURSDAY 4 January. We have an orientation/fun programme from 4-12 January. If you want to start later than 4 January, please let us know when your first day will be.

On your first day at Farmyard, you will receive a purple form to complete and sign. On this form you will list the names of any individuals who will fetch your child from Farmyard on a regular basis. Kindly complete and sign the form in the classroom and hand it back to the teacher, even if you do not want to list anyone.

This form gives the said person permission to collect your child from Farmyard at any time. Therefore you will not have to inform the office on a daily basis regarding this.
However, a phone call from you will be necessary every time you send a person whose name is not on the purple form.

All extra-mural activities start on 1 February 2018 and end on 30 November 2018. No extra-mural activities will be reflected on your January account. There will be no charge for the promotional lessons offered in January.
***Registrations done during 2017 will not be applicable for 2018.
Please register for the activities of your choice in January. We request that you collect the appropriate forms for the activities that you want to register for. The forms will be available in the Farmyard office from the 4th of January 2018.
Please hand in all forms by 18 January 2018, at the latest, to enable us to have the February invoice ready on time.

You are welcome to register for extra-mural activities during the year as well.

There will be no extra-mural activities during the March/April, June/July, and September/October holidays.

As always, we will follow a Farmyard Holiday programme during school holidays.

The extra-mural fees were calculated according to the following method:

Basic monthly fee – discount for holidays = Rx X 10 months (Feb – Nov)

The Extra-mural registration fees are payable annually. The monthly extra mural fee is payable, with your school fee amount, to Little Farmyard Pre-Primary School. All items will be listed on your Farmyard invoice.

If your child is in Gr. R (born in 2012) and Gr. RR (born in 2013), kindly do not enrol him/her for more than 2 activities, as we have a very full educational programme for them during the mornings.
If the learners are not enrolled for any extra-mural activities, they will not miss out. The different learning activities, included in the Farmyard fee, are of a high standard and excellent variety. This will enable every learner to develop to their full potential.

Little Lab Coats Leandra 082-467-4900 R200 per month (R230 reg.) MONDAY 10:45
Monkeynastix Arlene 083-379-5680 R220 per month (R185 reg.) MONDAY 9:30
Ballet Lee-Ann 082-549-3557 R220 per month TUESDAY 8:00
Pottery Art & Crafts Lillanie 082-929-7585 R190 per month (R120 reg.) TUESDAY 9:30
Dance Mouse Chantelle 082-834-1615 R230 per month (R180 reg.) WEDNESDAY 10:30
Mini Netball Sandra 083-271-1486 R200 per month (R100 reg.) FRIDAY 8:30
Rugby Kids Alex 084-871-5978 R200 per month (R120 reg.) FRIDAY 9:00

The teaching and learning activities cover the following learning areas:
• Language
• Mathematics
• Life Skills
*We provide the workbooks for Gr.R and Gr.RR as listed below:
-“Play, learn and grow together” activity book
-The Farmyard Homework books have been compiled by our Academic Forum.

*We implement the Move to Learn programme (Barbara Pheloung), as well as the learning activities from Practica, the “Grow-Learning Company” and the Farmyard Gross motor syllabus.

*Our Gross Motor Programme (“Gladiators”) promotes the development of the following:
Gross motor skills, co-ordination, midline crossing, perceptual development, balance, etc.

MUSIC PROGRAMME (Included in your monthly school fee)
Teacher Rietha (Farmyard’s gr R teacher) teaches the Junior Collage music appreciation programme on Wednesdays - February to November. The green, blue, yellow and purple classes will attend the lessons.
The learners enjoy these sessions thoroughly!!!
We follow a separate programme for the Orange class.

GROSS MOTOR PROGRAMME (Included in your monthly school fee)
The learners participate in the outdoor Gross Motor programme on Thursdays - February to November. This programme is meant for the green, blue, yellow and purple classes, and develops the following:
*hand-eye co-ordination
*foot-eye co-ordination
*perception, ability to plan and follow instructions, etc.

We use balls, hula hoops, bean bags, trampolines, swings and various other pieces of equipment to prepare different stations where the learners follow a certain route, by completing several specific tasks.
We change the stations on a regular basis to challenge the learners. They are always very enthusiastic about the ‘Gladiator course’!
We follow a separate programme for the orange class.

MOVE TO LEARN PROGRAMME (Included in your monthly school fee)
In every class, a Move to Learn programme is followed on a daily basis. This programme promotes left and right brain integration. We do specific physical activities with the learners to develop the following:
*ability to concentrate
*awareness of space
*midline crossing, etc.

We request that all Farmyard learners wear their t-shirts every Thursday. The t-shirts will be handed out on 18 January 2018.
As we do not carry stock, each learner will receive one t-shirt for the year. Please wash the
t-shirt in cold water and do not iron on the print.

Please visit our Website for general information concerning school hours, fees, year programme, educational programmes, daily schedules per class, etc.

STATIONERY – January 2018
The Cartridge Shop has kindly offered to have the necessary stationery items available for the Farmyard parents.
You are welcome to contact them at 011 954 0637. If you need to have your complete stationery package made ready for you, please place the order by phone before you go to the Cartridge shop. If you misplaced your stationery list, ask for one at the Farmyard office.

Please hand in your child’s package on his/her first school day.
The colouring books must be age appropriate and must not be an activity book.

Class Teachers and assistants
Purple Teacher Rietha Assistant Claire Assistant Tshepi (3 mornings)

Yellow Teacher Jeanne Assistant Maureen Assistant Tshepi (2 mornings)

Blue Teacher Elieze Assistant Sandra Assistant Ruth

Green Teacher Cindy Assistant Granny Assistant Tina
Assistant Lorraine as casual for January (We always arrange for additional staff for January, as the new learners are still finding their feet.)

Orange Teacher Assistant Ursula Assistant Maggi
Assistant Lebo for January

Assistants for meals: Lebo (after January)
Cook - Spinny
Assistant cook and cleaner - Jessica and Lebo (from February)
Gardener and security - Ernest
Early morning security in parking area (6:20-7:00) - Wellington

OFFICE MANAGER/Acting Principal
Either Rika or Martie will be available from 6:30 to 16:30, Monday to Friday. There are however, times when banking or purchases for the school need to be done, or workshops and meetings may be attended.
All our teachers are very well trained, experienced and trustworthy. They are more than capable of handling any problem or query you may have.

To ensure the smooth running of the school, when either Rika or Martie are unavailable, Teacher Cindy will be available as our acting principal. If you need any assistance after 16:30, ask any staff member to call Cindy. If you ever need to discuss a matter with us, kindly let us know, and we will book a time for you and give you our undivided attention.

We kindly request that you do not send ANY food, snacks or sweets to school. Little Farmyard has a balanced menu where we provide more than enough food, drinks and snacks during the day. Children also have the option to ask for a second helping, if still hungry.
If your child has a food allergy, a packed lunch box may only be sent once prior arrangement has been made with Rika or Martie.
The learners are very active during the afternoon free play time, and it is quite normal for your child to be hungry when you collect him/her late in the day, as it is nearly time for the evening meal.
If your child is already at school between 6:30-7:15, we do allow a fruit or yoghurt, the Squish yoghurt/fruit puree, or the Purity yoghurt/fruit puree, but nothing else. Please do not send any other food type – no sweets, chips, muffins, biscuits, junk food, sandwiches, baked goods, etc. We have chosen fruit and yoghurt as an early morning snack as it is nutritionally beneficial, and easy to eat. If some learners are allowed to eat what others are not, it creates feelings of unhappiness and favouritism. Our regulations at Farmyard are there to create an atmosphere where EVERY learner is made to feel safe, loved and they are not exposed to preferential treatment.

If you bring your child after 7:15, it is not necessary to bring any of the abovementioned items, as the learners will have their farmyard breakfast at 8:00.

You will receive your invoice on the 20th of every month. Kindly collect the invoice from your child’s peg board.

Fees are payable strictly in advance (on or before the 3rd of each month). Should any parent resign before the end of the month (or before the end of the year), no refunds will be made.

A penalty fee of 10% will be charged when fees are paid later than the said date.

One month’s written notice (on the 1st of the month) is required for termination of enrolment and should this not be adhered to, the full fee for the month will be charged.
A full fee must be paid while the learner is absent or on holiday.
The full monthly fee is payable from JANUARY TO DECEMBER.

Parents who resign at the end of the school year (October for November), are still responsible for the full December fee.

The extra-mural activities and the June/July holiday programmes are excluded from the monthly fee.
School fees will be increased on 1 August 2018 by 10%. Extra-mural and registration fees will be increased annually in January.
We offer 10% discount on the monthly fee if more than one child per family is enrolled. (Discount is not applicable when it comes to extra-mural activities.)

Half-day enrolment is from 6:30 – 14:00. If you need your child to stay later, please arrange with the office, and your next invoice will reflect an afternoon fee of R60 per child per afternoon.
We request that you verify your account details on a monthly basis.

To enable you to plan for the rest of the year, you may expect the following additional costs during your child’s school year at Farmyard for 2018.
*Concert fee only for Gr. R and Gr. RR learners. (Information letter in February).
*9 and 10 May: Photo day (Information letter - March).
*1 August: Annual increase in school fees.
*30 September:
Annual registration fee for Jan 2019 – R1100 for all Farmyard learners
The annual registration fee covers the cost of the following:
-educational games and equipment, sandpit toys, paints and other items for art
-face cloths, sheets, blankets
-maintenance and/or replacement of the playground equipment
-birthday present for every learner

GR. R AND GR. RR – 2018
Learners born in 2012 will be in the Gr. R group, and those born in 2013 will be in the Gr. RR group. The older Gr. RR learners will already be in the Purple class with the
Gr. R group, as our teachers do group work throughout the year. The younger Gr. RR learners will be in the Yellow class. See the age list on notice board on the first day of school.
The concert/graduation ceremony at the end of the year only includes the Gr. R and RR learners. More information concerning this matter will be available in February.

The teachers continually assess each learner throughout the year, and you will receive a progress report every term.
If we find that there is a problem with your child’s progress, we will arrange a meeting with you to discuss the concern and find a solution.
At the end of every term you will receive your child’s portfolio with the following:
-progress report
-workbook or workbooks (only Gr. RR and Gr. R)
-an assortment of the term’s work
You may keep the report, but the portfolio (with its contents) and workbooks MUST be returned to school the following week. The children need their portfolios and workbooks for their new work every term. However, at the end of the year, you may keep your child’s workbooks and portfolio. It is a good way to store their best work for the year.

*Always leave a clean set of clothes in your child’s bag.
(Extra underwear in case of a mishap.) EVERYTHING MUST BE CLEARLY MARKED!!!

*We start with potty training once the little ones have settled in. It usually takes about 2 weeks for learners to feel comfortable in their new environment. Potty training will commence for learners from the age of 24 months.

* Remember to send a clearly marked hat, which stays at school.

*Do not send your child to school without a CLEARLY MARKED bag to put all his/her goodies in!

*Kindly do not allow learners to bring any food, toys, sweets, chewing gum, coins etc. to school.

*Please do not allow your child to wear jewellery or ‘tattoos’ to school.

*Please do not send CHEWING GUM, JELLO MOULDS, LOLLIPOPS, BALLOONS, ROUND AND HARD SWEETS OR SHERBET to school in party packs. These items are choking hazards.

*Please do not send lunch tins or snacks to school. We provide a full menu consisting of warm meals and snacks, and we only allow lunch tins in case of allergies. Thank you.

*Let the office know if you are going on holiday, or if you are going to keep your child at home because of illness.

*Our staff members work in two shifts because of the 11½-hour day. From 7:50 to 16:30 all members of staff are at school, but before 7:50 and after 16:30 only one staff member from each class is on duty in the Purple and Yellow classes. For the junior classes there will be two staff members available before 7:50 and after 16:30.
If you wish to discuss any matter whatsoever, and the teacher isn’t available, feel free to come to the office and talk to Rika or Martie. We always aim for excellence and will gladly follow up any problems that you may encounter. Our office door is always open to our parents, children and staff, and we WANT to know everything (positive or negative).

*To ensure the safety of our children, NEVER allow your child to use the gate code, or try to climb up against the gate. Thank you for your co-operation parents.

*Please notify us immediately with regards to changes in your personal information e.g. telephone numbers, medical aid etc.

*Kindly apply sunscreen to your child’s face, neck, arms and legs before you bring him/her to school. Never leave the sunscreen in your child’s bag. As we have a busy daily schedule to follow, the sunscreen cannot be applied at school. Thank you for your co-operation in this regard.

Please administer Vitamins and medication at home if possible.
All medication to the office please – never leave it in your child’s bag. We will only administer medicine if you have given us written instructions.
(The forms are available in the office)

*Prevention and distraction.
*Where there are more serious behavioural problems, we will discuss
the matter with you at the end of the school day.

The 5 star system – Purple and Yellow
To motivate positive behaviour, we have a 5 star reward system in place in the Yellow and Purple classes. For good behaviour and diligence during learning activities, a star will be rewarded to the children according to merit.
When the requirements above are not met, a star can be forfeited. When a child has 5 stars, he/she will be rewarded with an item from the treasure chest.

The learners in the Yellow and Purple classes have a full programme to finish during 2018, and if they are not at school every day, they miss important learning activities.

We request that you accompany your child to his/her class every morning and see to it that his/her bag is put away in the assigned pigeon hole. Then “deliver” Blue, Yellow and Purple class learners to the Purple class if it is earlier than 8:00. Orange and Green class learners go to their own classes from 6:30. Thank you for you co-operation in this regard.
Our school day starts at 7:50. Please be on time.
We find it very disruptive if parents walk in and out of classrooms after 7:50, as our daily activities have already started. The teachers and assistants need to focus on the learners and cannot speak to parents after 7:50.
The learners need the morning routine to get into the right frame of mind to concentrate during learning activities. Therefore we request that you do not disrupt the praise and worship songs, Bible story time, or lessons in the mornings. The learners are easily distracted, and it takes time to settle them again.
Martie or Rika will gladly convey any messages that you may have for your child’s teacher.
As breakfast cannot be served later than 8:00, it is your responsibility to give your child his/her breakfast at home if you are going to be late.

Parents, please keep your child at home if he/she:
*has any contagious skin condition or ANY contagious illness
*has a fever or had a fever during the night
*has a heavy cold or the flu
*has a runny tummy
*has an eye infection
*has a bad, constant cough
*has been vomiting
*has a sore throat
*has tonsillitis
*has head lice or nits:
Please inspect your child’s hair regularly, and if you find head lice or nits, DO NOT
bring him/her to school until the situation is resolved. Your pharmacist will be able to
give you the best advice. Head lice or nits is very commonly found in pre-primary and
primary schools, but it must be tended to at home immediately upon discovery, as it
spreads so easily.

We have to keep the well being of all our children in mind, and protect them against contracting an illness as far as possible.
Late collection of children:
If a child is collected after 18:00, an immediate fine of R400 will be charged, PLUS R100 per 5 minutes from 18:05.
Please be on time parents. We also have families and responsibilities at home. Our services are not available before 6:30 in the mornings OR after 18:00 in the evenings.
Kindly ensure that you are able to make arrangements with a “back-up” adult to fetch your child in case of an emergency or traffic issues.

Parking area:
Please note that the parking area is used at your own risk. Mind your step – this area is on uneven terrain. The owners and staff of Little Farmyard Pre-Primary School will not accept any responsibility or liability for any claim on loss or damage to property, or injury which may occur resulting from the use of the parking area. Do not allow your children, especially an older sibling, to run around or play unattended in the parking area while you are attending to a younger sibling. Cars are moving in and out all the time, and this poses a danger to your child. Please do not leave an unsupervised child in your car.
Parents/Guardians/Family members are responsible for the children in their care until the moment the child is handed to a staff member in the mornings. When the child is collected from a Farmyard staff member in the afternoons, responsibility for the child is handed over to the parent/guardian/family member.
After 16:00, there are no staff members available to supervise outside play, as they are busy with the learners inside. Please do not allow your child to run off and play outside unattended while you are talking to a teacher or another parent. The same applies for early in the morning. We cannot allow unattended children on the playground, as an accident can easily happen. For that reason we do not allow Orange, Green and Blue class learners on the senior playground. The equipment is meant for older learners.

The owners or staff of Little Farmyard Pre-Primary School will not be held responsible for the actions of an unsupervised child on the playground or inside the building while the child is in the parent’s care.

Little Farmyard will be open during all school holidays except the following:

*We will be closed on all public holidays, and on 30 April and 10 August 2018.

*We will close on Wednesday 5 December 2018 and open on Monday 7 January 2019.

As Farmyard only officially closes during the December
holiday, a holiday programme will be followed during the
April, July and September/October school breaks.

Little Farmyard business hours:
Monday – Friday 6:30 – 18:00.

Little Farmyard Year programme 2018

4 Jan 2018 FIRST DAY OF SCHOOL-Welcome back!!! – Orientation week/Fun at Farmyard. Jumping castle up to 12 January. Information letter, purple form and Year programme out
5 Jan Registration for extra-mural starts. My name is....
Ice cream and cones Collect forms from the office Jumping castle.
8 Jan Theme: Orientation and fun at Farmyard
Jumping castle and ice cream!
9 Jan Jumping castle. My symbol!
10 Jan Jumping castle. Games with music!
11 Jan Jumping castle. This is me!!
12 Jan Jumping castle. Farmyard sports! Ice Lollies.
Mini Netball 8:30 Rugby 10:00 Purple forms handed in! Stationery handed in.
Free January lessons start – Extra-mural activities
15 Jan Theme: I am unique
Little White Lab Coats 10:45 Monkeynastix 9:30 Hand in Extra-Mural registration forms
16 Jan Ballet 8:00 Pottery 9:30 Hand in Extra-Mural registration forms
17 Jan Dance Mouse 10:30 Hand in Extra-Mural registration forms
18 Jan LFY t-shirts out
19 Jan Deadline – Extra-mural registration for February invoice Newsletter and invoice out 20th of every month
22 Jan Theme: The wonder of my 5 senses
29 Jan Theme: Water
1 Feb Farmyard Move to Learn programme every Thursday Gladiators!
5 Feb Theme Hygiene
7 Feb Farmyard Music programme every Wednesday - Junior Collage
12 Feb Theme: The space I live in
14 Feb Educational visit: What Walrus – Hygiene, my body, bullies. Wear something red!! 8:30
19 Feb Theme: My family
26 Feb Theme: Nature conservation
28 Mar Progress Reports and portfolios
29 Mar – 6 Apr HOLIDAY PROGRAMME No Extra-Mural activities
9 Apr Theme: Autumn Return portfolios and work books
16 Apr Theme: Healthy choices
23 Apr Theme: Reptiles
2 May Theme: Birds
Educational visit: What Walrus – Reptiles and dinosaurs 8:30
7 May Theme: Insects
9 May Photo day 1 7:00-13:00
10 May Photo day 2 8:00-9:30
14 May Theme: Going to the doctor
21 May Theme: Going to the dentist
28 May Theme: Trees and Paper
31 May Photo packages available
22 June Progress Reports and portfolios out
25 June-13 July Holiday programme – no extra mural activities
16 July Theme: Winter Return portfolios and work books
23 July Theme: Fire safety
30 July Theme: Police
6 Aug Theme: My Rights
9 Aug PUBLIC HOLIDAY- National women’s day FARMYARD CLOSED
13 Aug Theme: Transport
20 Aug Theme: Marine life
22 Aug Educational visit: What Walrus – The ocean, water and transport 8:30
27 Aug Theme: Why do we have seasons – P,Y Farm animals – B,G,O
3 Sept Theme: Spring
7 Sept Spring day fun at FY - Bring a seedling (small flowering plant) or succulent plant (vetplantjie)
12 Sept Graduation photo session for graduation certificates – Gr. R and RR 8:00
28 Sept Progress Reports and portfolios out
1-5 Oct Holiday programme – no extra mural activities
1 Oct Registration fee for 2019 See newsletter.
8 Oct Theme: Solar System Return portfolios and work books
15 Oct Theme: My pets
16 Oct Dress Rehearsal Concert and Graduation Gr R and RR At FY from 8:00
22 Oct Theme: Wild animals
23 Oct Big Bus day – Practice session at AFM only Gr R and RR 7:30
24 Oct Gr. R and RR Graduation/Concert 8:30
29 Oct Theme: What to expect when I go to big school – P Birds – Y,B,G,O
5 Nov Theme: Pollution and Recycling
14 Nov Educational visit: What Walrus – Rascal the rat tries to steal Christmas 8:30
20 Nov Ballet girls – open morning for Ballet Parents 8:00 – 10:00
29 Nov The real story of Christmas 9:00
30 Nov Progress Reports and portfolios out
Christmas tree for FY learners
3-5 Dec Holiday programme No Extra-mural activities
Wednesday 5 Dec 2018 LAST DAY OF SCHOOL- LFY We close normal time!
7 Jan 2019